1. Agreement to these Terms

These Terms of Service ("Terms") are a binding agreement between you and [LEGAL ENTITY NAME],

a [STATE] [nonprofit corporation / unincorporated association] doing business as the **NIT

Raipur USA Alumni Association** ("the Association", "we", "us"), governing your use of

nitrusa.org and any page, feature or service on it (the "Site").

By creating an account, or by using the Site, you agree to these Terms and to our

Privacy Policy, which is incorporated here by reference. **If you do

not agree, do not use the Site.**

2. Who may use the Site

Parts of the Site are public. The members' area — the member directory, member profiles, photos

and videos, and members-only documents — is available only to approved members.

To register you must:

• be at least 18 years old;
• be a graduate, former student, or [OTHER ELIGIBLE CATEGORY — faculty? honorary?] of the

National Institute of Technology Raipur (or its predecessor, the Government Engineering

College, Raipur); and

• provide accurate registration information.

Membership is not automatic. Every registration requires verification of your email address,

and approval by the Association — except where the details you give match an entry on the

Association's existing alumni roster, in which case approval is automatic. Email verification

alone is never sufficient. We may decline any registration, and we are not obliged to give

reasons.

[CONFIRM: is there a membership fee, and does non-payment end access? See MEM-3.]

3. Your account

You are responsible for your account: for keeping your password confidential, and for

everything done through your account. Tell us promptly at [SECURITY CONTACT EMAIL] if you

believe your account has been used without your permission.

Do not share your account, and do not create an account for anybody else.

4. What you may not do

You agree not to:

1. use the Site to post or send anything unlawful, defamatory, harassing, abusive, hateful,

threatening, or discriminatory;

1. impersonate any person, or misrepresent your affiliation with NIT Raipur or the Association;
2. **collect, scrape, copy, or store the member directory or any member's personal

information**, by any means, whether manual or automated, except as needed for your own

ordinary use of the Site;

1. use any member's contact details for marketing, solicitation, recruitment, political

campaigning, fundraising, or bulk messaging of any kind, whether or not the member made

those details visible;

1. upload anything containing malware, or attempt to gain access to any account, system or data

you are not authorised to reach;

1. probe, scan, or test the vulnerability of the Site, or circumvent any authentication or

access control;

1. use any automated means — bots, crawlers, scripts — to access the Site, other than a search

engine indexing pages that are public;

1. post commercial advertising, or use the Site to sell anything, without our written

permission;

1. reproduce or republish members-only content anywhere outside the Site; or
2. use the Site in any way that interferes with another member's use of it.

Item 3 and item 4 are the ones that matter most here. The directory exists so alumni can

find each other; it exists on the condition that it is not harvested. Breach of either is

grounds for immediate termination, and may also breach applicable law.

5. Content you post

You keep ownership of what you post — your profile information, blog posts, photographs,

video links, comments, and anything else you contribute ("Your Content").

By posting Your Content you grant the Association a **non-exclusive, worldwide, royalty-free

licence to host, store, reproduce, display and distribute it on the Site, and to use it in the

Association's own newsletters and communications to members**, for as long as you leave it

posted and for a reasonable period afterwards for backup and archival purposes. You may end

this licence for future uses by deleting Your Content or by asking us to.

`[DECIDE: does the Association want the broader right to use member photographs in public

promotional material — the public website, social media, printed material? That is a wider

licence than the one above and members should be asked for it explicitly, not have it buried

here.]`

You represent that:

• Your Content is yours, or you have permission to post it;
• it does not infringe anyone's copyright, trademark, privacy or publicity rights; and
• for photographs and videos of other people, you have their permission to post them here.

We do not pre-screen content, but we may remove or suspend anything that breaches these Terms,

and we may do so without notice where the content is unlawful or harmful.

5a. Reporting infringing content (DMCA)

If you believe material on the Site infringes your copyright, send a notice to

[DMCA AGENT NAME AND EMAIL] containing the information required by 17 U.S.C. § 512(c)(3): your

signature, identification of the work, identification of the material and where it is on the

Site, your contact details, a statement of good-faith belief that the use is unauthorised, and

a statement under penalty of perjury that the notice is accurate and that you are authorised to

act.

We will respond to valid notices, and we terminate the accounts of repeat infringers.

`[ACTION: to rely on the DMCA safe harbour the Association must register a designated agent

with the US Copyright Office and pay the fee. Registration must be renewed every three years.

Until it is registered, this section describes a protection the Association does not have.]`

6. The member directory, and privacy between members

Information you make visible in the directory is visible to other approved members, not to

the public. You control what is visible, field by field, in your profile settings. Contact

details, address and employer are hidden unless you choose to show them.

Members who can see your details are bound by §4 above. But understand the limit of that: once

another human being can see something, the Association cannot technically prevent them from

writing it down. Publish only what you are content for the membership to know.

Bulk export of the directory is restricted to administrators and is recorded in an audit log.

7. Content published by the Association

News, announcements, newsletters, event listings and other material published by the Association

is provided for the information of alumni. We try to keep it accurate but do not guarantee it.

Views expressed in member blog posts are the author's, not the Association's.

Association content is © [LEGAL ENTITY NAME]. The NIT Raipur name, seal and marks belong to

the institute and are used [under permission / by custom — CONFIRM]. Do not copy Association

content for commercial use without permission.

8. Events

Event listings are published as a service to members. Unless we say otherwise in the listing:

• attendance is at your own risk, and you are responsible for your own travel and expenses;
• events organised by a chapter or by individual members are not organised by the

Association, and the Association is not responsible for them; and

• details may change, and events may be cancelled.

`[CONSIDER: for in-person events, does the Association want a waiver of liability signed at

registration? That is a separate document and this clause does not substitute for one.]`

9. Dues, donations and payments

Delete this entire section if the Site does not take payments. [MEM-7] is unresolved.

Membership dues and donations are `[processed by PAYMENT PROCESSOR — the Association does not

store your card details]`.

• Dues are [AMOUNT] per [PERIOD] and [are / are not] refundable.

[STATE THE REFUND POLICY EXPLICITLY — silence is read against the drafter.]

• Donations are not refundable except where required by law, or at our discretion where a

donation was made in error and we are told promptly.

• `[IF 501(c)(3): the Association will provide written acknowledgement of donations of $250 or

more, as required by IRS rules. No goods or services are provided in return for a donation

unless the acknowledgement says otherwise.]`

• Recurring payments, if offered, continue until you cancel; you may cancel at any time from

your account or by emailing [CONTACT].

We do not receive or store full payment card numbers.

10. Email from us

We send two kinds of email: transactional messages your own actions trigger (verification,

password reset, approval, receipts), and optional communications (newsletters,

announcements, event notices).

• You may opt out of the optional ones at any time, from your settings or the unsubscribe link

in the message, and we act on it immediately.

• You cannot opt out of transactional email while your account is open — it is how the Site

works.

• We do not sell or rent your address, and we do not send on behalf of third parties.

11. Suspending or ending your membership

You may leave at any time by `[deleting your account in settings / emailing CONTACT —

CONFIRM which exists]`. On request we will delete or de-identify your personal information,

subject to the retention rules in the Privacy Policy.

We may suspend or terminate your account — with notice where practical, and without it

where the breach is serious — if you breach these Terms, if your registration information was

false, if your conduct harms other members, or if required by law. Where the issue is capable

of being fixed, we will normally say what is wrong and give you a chance to fix it first.

If your membership ends: your access ends, content you posted may be removed or may remain in

the Association's records [CHOOSE ONE AND SAY SO — this is a real decision], and §§5, 12, 13,

14 and 16 survive.

`[POLICY QUESTION for the Association: is there an appeal? Who decides? A community portal

benefits from a stated appeal route, and it costs little to offer one.]`

12. Disclaimers

The Site is provided "as is" and "as available". To the fullest extent permitted by law, the

Association disclaims all warranties, express or implied, including merchantability, fitness for

a particular purpose, and non-infringement.

We do not warrant that the Site will be uninterrupted, secure, or error-free, that any defect

will be corrected, or that information on the Site is accurate or current. **We are a volunteer-

run alumni association, not a commercial service provider.**

We are not responsible for content posted by members, for the conduct of any member — online or

in person — or for anything that happens at an event we did not organise.

13. Limitation of liability

To the fullest extent permitted by law:

• the Association, its officers, directors, volunteers and members will not be liable for any

indirect, incidental, special, consequential, exemplary or punitive damages, or for lost

profits, lost data, or loss of goodwill, arising out of your use of the Site; and

• our total liability for all claims relating to the Site will not exceed the greater of

[the amount you paid us in the 12 months before the claim] or [US $100].

Some jurisdictions do not allow these limits, so some may not apply to you.

14. Indemnity

You agree to indemnify and hold harmless the Association and its officers, directors and

volunteers from any claim, demand, loss or expense (including reasonable legal fees) arising out

of Your Content, your use of the Site, your breach of these Terms, or your violation of any law

or of anyone's rights.

15. Changes to the Site and to these Terms

We may change or discontinue any part of the Site.

We may change these Terms. If a change is material, we will give at least [30] days' notice

by email to your registered address and by a notice on the Site, and it takes effect on the

date stated. Continuing to use the Site after that date means you accept the change; if you

do not, close your account before it takes effect.

The date at the top of this document says when it was last changed.

16. Governing law and disputes

These Terms are governed by the laws of the State of [STATE], without regard to its conflict

of laws rules. [Subject to the paragraph below, ]you and the Association agree to the exclusive

jurisdiction of the state and federal courts in [COUNTY, STATE].

Before filing anything, please write to us. Most disputes in an alumni association are

better settled by a conversation, and we commit to responding within [30] days to any dispute

raised at [CONTACT EMAIL].

[DECISION REQUIRED — binding arbitration and class-action waiver.] Many US terms of service

include one. For a volunteer alumni association the trade-off is genuinely two-sided: it can

cap the cost of a dispute, but it reads as adversarial to a membership that is also the

Association's own community, several states now restrict them, and consumer arbitration fees

can exceed the cost of the small claim itself. My recommendation is to omit it and rely on

the informal-resolution paragraph above plus the venue clause, unless counsel advises

otherwise for a specific risk. If it is wanted, it must be drafted by counsel, be

conspicuous, and include an opt-out window.

17. General

• Entire agreement. These Terms and the Privacy Policy are the whole agreement between us

about the Site.

• Severability. If any provision is unenforceable, the rest stands.
• No waiver. Not enforcing a provision once does not waive it.
• Assignment. You may not assign these Terms; we may assign them to a successor entity.
• Notices. We give notice to your registered email address. Notices to us go to

[CONTACT EMAIL] and [MAILING ADDRESS].

18. Contact

[LEGAL ENTITY NAME]

[MAILING ADDRESS]

[CONTACT EMAIL]